Regulations on Deputing Members for Overseas Missions – Term II (2025–2029)

The President of the Vietnam Vascular Disease Association officially signed and promulgated the Regulations on Deputing Members for Overseas Missions for Term II (2025–2029), defining approval workflows, submission deadlines, and post-mission reporting requirements.

VNVDA Secretariat

08 November 20262 min read

On November 8, 2026, on behalf of the Executive Committee of the Vietnam Vascular Disease Association (VNVDA), President Assoc. Prof. Nguyen Huu Uoc, MD, PhD officially promulgated the Regulations on Deputing Members for Overseas Missions for Term II (2025–2029), applicable to all official members participating in international academic missions.

Document Details

Document Title: Regulations on Deputing Members for Overseas Missions – Term II (2025–2029)
Date of Issuance · Validity: November 8, 2026 · Effective upon signing
Issuing Authority: Vietnam Vascular Disease Association (Signed by President Assoc. Prof. Nguyen Huu Uoc, MD, PhD)

Scope and Core Principles

The regulations apply to all official VNVDA members undergoing procedures through the Association to participate in overseas academic conferences, symposia, or short-term training programs in vascular pathology. All outbound delegations funded from any sources must align with the official plan approved by the Association President, ensuring financial efficiency, appropriate delegation composition, and full accounting compliance.

Application Deadlines and Approval Workflow

For international academic missions initiated upon member proposals:

Submission deadlines: Applications (prescribed in Appendix I) must be submitted to the VNVDA Secretariat at least 40 working days prior to the departure date when entry visas are required; or at least 20 working days in advance when visas are not required. Members may suggest prospective sponsor details.
Review workflow: Within 03 working days of receiving a completed dossier, the Finance Committee prepares financial estimates and submits them to the Association President for consideration. Once approved in line with the financial plan, VNVDA issues the official deputation decision and sponsorship letters to corporate partners. Upon receipt of sponsorship funds into the Association’s account, further mission arrangements are implemented.

Post-Mission Reporting Obligations

Within 10 days upon returning to Vietnam, the delegation or individual member must submit an Official Overseas Mission Report (prescribed in Appendix II) to the signing authority and relevant departments.